Explore the Product

Financial companion for UK Sole Traders

One assistant, across everything.

SoleTrader AI can answer almost any question you'd typically ask your accountant. It can add transactions, create invoices, help you file your tax returns and a lot more.

S-Tokens2,832 / 4,800
Resets 1 Aug 2026
Today
Mileage vs Actual Costs
GenieVAT Registration Timing
Flat Rate Working Expenses
Payment on Account Estimate
Previous 7 days
Sorting Mixed Personal Spend

SoleTrader AI

Ask about your books, Jon.

Your numbers are already loaded: transactions, categories, the lot. No need to paste anything.

iEach chat runs 7 turns · 118 of 200 prompts used · resets 1 Aug 2026

Genie

It follows you. Drag. Drop. Ask.

The genie floats over the Dashboard, Transactions and Invoices, and always knows which page you're on. Click it to ask about the numbers in front of you, or drag it out of the way when you don't need it. Try the numbers on the right: open the genie, or just move it, and see how it behaves.

  • Follows you across Dashboard, Transactions and Invoices
  • Sees the same numbers you do, can explain, simulate or perform tasks
  • Answers a quick question or takes the action itself, add a transaction, draft an invoice
  • Drag it anywhere on the page. It stays out of your way until you need it
Jon Design
Ask the floating Genie
Trading Profit£46,847£83,900 turnover · £37,053 expenses
You Keep£37,935After estimated tax · set aside 20.0% per invoice
Estimated Tax£8,912Income Tax £6,855 + Class 4 NI £2,057
VAT registration, rolling 12 months
Turnover: £131,600Threshold: £90,000 · registration required
Click to open, drag to move
SoleTrader AI
Dashboard hero card for Jon Design, tax year 2026/27: Trading Profit £46,847 from £83,900 turnover and £37,053 expenses, You Keep £37,935 after estimated tax with 20.0% set aside per invoice, and Estimated Tax £8,912 made up of Income Tax £6,855 and Class 4 NI £2,057, effective rate 19.0% Dashboard hero card for Jon Design, tax year 2026/27: Trading Profit £46,847 from £83,900 turnover and £37,053 expenses, You Keep £37,935 after estimated tax with 20.0% set aside per invoice, and Estimated Tax £8,912 made up of Income Tax £6,855 and Class 4 NI £2,057, effective rate 19.0%
Income Tax & NI

Understand what's actually yours, the moment it changes.

Every transaction updates your trading profit, Income Tax and Class 4 NI immediately, calculated from HMRC's real thresholds, not a rough estimate. A running "set aside" percentage tells you how much of each payment to keep back before you spend it.

  • Live Income Tax and Class 4 NI, recalculated as you work
  • Trading profit after allowable expenses, calculated automatically
  • A per-invoice set-aside percentage, so tax never surprises you
Data entry
"I invoiced a client £2,500 on Monday."

It writes it to your books, picks a category, and asks you to confirm before saving. No forms to fill in.

Tax questions
"What's my estimated tax bill for this year, and when do I pay it?"

Income Tax and Class 4 NI, worked from your actual recorded profit, not a generic calculator someone else built.

Monitoring
"Am I on track to hit the £90,000 VAT threshold this year?"

It checks your real rolling turnover and tells you exactly where you stand, not just whether you've already crossed the line.

Invoicing
"Create an invoice for Riverside Design, £1,800."

It drafts it from your client list in two turns. You review it on the Invoices page and send it yourself.

Quarterly progress, MTD
Quarterly progress card: Q1 £38,068 so far, Q2 £8,779 so far, Q3 and Q4 no entries yet, a note to connect HMRC in Settings to submit quarterly updates directly, and On your radar showing Payment on Account, Self Assessment, due 31 January 2027 Quarterly progress card: Q1 £38,068 so far, Q2 £8,779 so far, Q3 and Q4 no entries yet, a note to connect HMRC in Settings to submit quarterly updates directly, and On your radar showing Payment on Account, Self Assessment, due 31 January 2027
MTD & HMRC

Ready for Making Tax Digital, quarter by quarter.

MTD for ITSA reporting happens every quarter. Your dashboard tracks each quarter as you go, so you'll always know where you stand well before anything is due, alongside your personal Self Assessment and Payment on Account dates.

  • Quarterly totals fill automatically as you record transactions
  • Connect your HMRC account via Government Gateway
  • Self Assessment and Payment on Account deadlines, tracked alongside MTD
  • Coming soon Direct submission to HMRC
Transactions

Every transaction, categorised without repeating yourself.

Import a CSV to bring in your transactions today, or add them by chatting to the AI. Every transaction gets a suggested category straight away, and once you confirm or correct one, SoleDirector remembers it for that merchant from then on.

  • Import a CSV in seconds, or describe a transaction to the AI
  • Suggests a category automatically, then remembers your corrections
  • Flags non-deductible spend with the reason as it's added
  • Ask Genie about anything you see here, right from this page
  • Coming soon Bank sync via Open Banking

This month, so far

+£8,800.00 in · £5,458.00 out
Project payment 8 Jul 2026 · Self-Employment Income +£8,800.00
Phone and broadband (business use) 7 Jul 2026 · Phone & Internet · 25% personal use −£28.00
Business software subscription 5 Jul 2026 · Software & Subscriptions −£29.99
Client dinner - project discussion 15 May 2026 · Meals & Subsistence Not an allowable expense −£68.00
Click to open, drag to move
SoleTrader AI
Receipt Scanning

Snap a receipt. It's in your books.

Point your camera at any receipt and the vendor, date, amount and category are extracted instantly, even in a foreign currency. Every result comes with a plain-English note on whether it qualifies as a business expense.

  • OCR + AI category matching in one tap
  • Explains why something is, or isn't, an allowable expense
  • Edit before adding. You stay in control.
Receipt from Hotel de la Gare, Paris
VendorHotel de la Gare
Date28 Jun 2026
Amount€172.30
CategoryAccommodation
✓ Hotel accommodation with breakfast is a deductible business expense when incurred wholly and exclusively for business purposes whilst travelling.
CSV
transactions-2025-26.csv
412 rows · 38 KB
Download
ZIP
receipts-2025-26.zip
96 files · 41 MB
Download
What's inside the CSV
Preview of transactions-2025-26.csv opened in a spreadsheet, showing date, description, amount, category, subtype, business percentage and tax-deductible columns
First 10 of many rows shown
Your Data

Export everything, in the format your accountant already uses.

Download every transaction as a clean CSV and every receipt as a dated ZIP archive, ready for your accountant. Accessible even after your subscription ends.

  • Accountant-friendly CSV with tax fields
  • Receipts ZIP, named by date, sorts out of the box
  • Export rights survive cancellation
Invoicing

Send an invoice, see exactly what your client will see.

Fill in a client and a line item and the preview updates as you type, so what you see is what gets emailed. Once it's sent, you can see when it's been viewed and when it's been paid.

  • Live preview before you send, not after
  • See when a client has viewed it, not just whether it sent
  • Marking it paid records the transaction automatically
The email your client receives
The actual invoice email a client receives: invoice INV-0001 from Jon Design, billed to Cobden Retail Ltd, amount due £1,750.00, with a View invoice button
Sent
4 Jul, 09:12
Viewed
4 Jul, 14:03
Paid
Not yet
Needs your attention 2

Draft INV-0001 · Cobden Retail Ltd

£1,750.00 · started 4 Jul 2026 · finish it and send

Draft INV-0002 · Studio Lumière SARL

€2,450.75 · started 4 Jul 2026 · finish it and send

Click to open, drag to move
SoleTrader AI
Genie

It lives on your Invoices page too

Unfinished drafts surface on their own, so nothing sits forgotten. Ask Genie to finish, delete, or explain what to do about them, right from wherever you're working.

  • Unsent drafts surfaced automatically, before they're forgotten
  • Finish or delete a draft in one click
  • Ask Genie what to do next, it knows what's still outstanding
Invoices

Every currency your clients pay in, tracked automatically.

Send in GBP, EUR, USD or whatever your client uses. Status updates the moment it's viewed or paid, with each currency kept separate rather than blended into one misleading total.

  • Bill clients in their own currency
  • Status updates the moment a client views or pays
  • Every invoice, one list, nothing to reconcile by hand
INV-0001Draft Cobden Retail Ltd · due 3 Aug 2026 £1,750.00
INV-0002Draft Studio Lumière SARL · due 3 Aug 2026 €2,450.75
Self Assessment filing, 31 January
Payment on Account, 31 July
VAT threshold, at 75% and 90%
Deadline reminders

A reminder that comes with a number, not just a date.

Self Assessment, your Payment on Account and the VAT threshold are all tracked automatically. Choose how much warning you want, and where your records allow it, the email includes an estimated amount, not just a due date.

  • Choose your lead time: 60, 30 or 7 days out
  • Covers Self Assessment, Payment on Account and the VAT threshold
  • Estimates use your real figures, and update as they change